How to Upload a PDF and Link to it in WordPress

This steps to do this are simple, but not necessarily obvious. Here’s what to do.

  1. Log in to WordPress admin.
  2. Click Pages or Posts (or another post type that your theme might support like Testimonials, Team, Services etc).
  3. Open the page or post you want to link to the PDF from.
  4. Click Add Media -> Upload Files -> Select Files.
  5. Find the PDF file on your computer’s hard drive and click Ok to upload it.
  6. Here’s the less than obvious part: Select the URL that points to where the file ended up on your website hosting and press Control-C (PC) or Command-C (Mac) to copy this URL onto your clipboard. See the picture below which shows where that URL is. (Click to enlarge.)
  7. Do NOT click the Insert into post button at the bottom right. Instead click the X at the top right.
  8. Back in the text editor for that page/post, type in the text you want to make into a link. It might be: Download a PDF of our Services.
  9. Select all of that text and click the link control in the text editor. It looks like an intact link of a chain.
  10. Use Control-P (PC) or Command-P (Mac) to paste the URL you saved in step 6 into the box.
  11. Click the button that looks like a return key on the keyboard.
  12. Save the page post using the Publish or Update button.

If you want the PDF to open in a separate window, do this in between steps 10 and 11:

  • Click the gear icon to get more options.
  • Tick the box that says Open link in a new tab.
  • Click the Add Link button.
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